About FHI360/GOLDOZI: FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. The Goldozi Project is designed to upgrade the skills of and increase access to market information for15,000 vulnerable female embroiderers in and around Kabul, thereby increasing the commercial and export potential of their products. This tested approach will also create a class of over 500 trained and certified sales agents who are equipped with new skills and access to market insights, connect them to embroiderers and other actors along the value chain, and build and promote a strong brand that advertises the authenticity and ethical production of its product lines.
The Grants Manager will provide support to the Goldozi DCOP to ensure efficient management of the grants and contracts aspects of the project. S/he will oversee the performance of project grantees, in close coordination with the Goldozi technical, finance, procurement and M&E units, to ensure that all grantees perform within the approved scope, timeframes, and in compliance with USAID rules and regulations.
RESPONSIBILITIES AND TASKS
Establish grant management policies and procedures for the issuance and management of different types of grants, including developing/adapting templates, procedures, and regulations to be used for formulating, negotiating, obtaining approvals, executing, monitoring, processing funds request, ensuring compliance with the award documents, modifying and closing the grants, all in accordance with FHI 360 Grants Manual and USAID rules and regulations.
Contribute to the management of full award cycle for grants and contracts, including solicitation, review, execution, implementation management, monitoring, communication with recipients, and closeout of grants.
Work with program staff to develop subrecipient Monitoring Plan and Subrecipient Compliance Tracking to conduct monitoring subrecipient’s compliance.
Ensure adherence to the established grant monitoring procedures, conduct scheduled and random site visits to monitor grantee implementation of activities. Ensure that implementation of activities is in accordance with the donor and FHI 360 regulations.
Review and analyze grant budget estimates for allowability, allocability, reasonableness, and consistency.
Develop complete grant packages with the required back-up documentation for each grant (i.e., In-kind Grants, Fixed-Award Amount, and combinations of these grants etc.) and work with DCOP/COP to obtain the required Contracts Management Services (CMS) and USAID approval.
Remain informed on updated guidelines, procedures and tools relating to sub-award procedures and ensure updated guidance is understood and followed by FHI360 and partners.
Identify areas of improvement and schedule capacity building trainings for grantees.
Establish and maintain a proper filing system to maintain a complete record of all grants issued by the project in the field.
Establish and maintain proper contracts tracker, processes, documentation, and monitor and record budget and payment information and contract deliverables.
Review grantee programmatic and financial reports and ensure timely financial disbursements and compliance with grants financial management policies; and to ensure that expenditures were spent accuracy with approved budgets categories and remind them for any unusual potential overspent/underspent or unallowable spending.
Monitor grant expenses and provide regular updates on grant status including developing and maintain grantee activity calendar and providing program staff with activity information for performance reports.
Work with Finance Manage to udate subgrant information (New grant/modification, Sub awardee Financial Report (SFR), Payment) into the web-based agreement tracking system (Sub award Tracking System-SAT) to track and report the financial status of field paid subawards issued to sub-awardees.
Assist in the preparation/modification of sub-grantee budgets, keeping a track record of any changes during the award period.
Provide regular updates on the status of implementation of subcontracts to DCOP and COP.
Coordinate with Finance Departments in FHI360 Projects offices and support contract negotiations as required.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Broad conceptual judgment, initiative, and ability to deal with a wide range of issues, including confidential and sensitive data, which, if disclosed, might have significant internal and/or external effect.
Ability to manage and prioritize multiple concurrent bids
Strong understanding of how financial management, procurements, and grants align with compliance.
Ability to work both independently and in teams; proven analytical and problem-solving abilities.
Ability to work in a fast-paced, flexible, and team-focused work environment.
Proven ability to handle sensitive and confidential information, meet tight/tough deadline and schedules and create timely, high quality report the DCOP/COP and APRO-Office.
Ability to work closely as a team and network with a wide range of stakeholders
Ability to successfully manage multiple tasks and effectively deal with competing pressures, multiple stakeholders, unplanned change and tight timeframes.
Bachelor’s Degree in finance, business administration, public policy, or related field
Minimum of five years of progressively responsible experience in sub-award management on USAID-funded projects.
Verifiable working experience in preparing, issuing, and administering grants, contracts, subcontracts or award/sub-awards is required.
Knowledge of Federal rules and regulations, and USAID reporting requirements.
Substantive experience in the use of computers and Microsoft Office programs (MS Word, Excel, PowerPoint, etc.) is required.
Fluency in English and local languages, i.e. Pashto and Dari required.
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